Page Overview: privacy-policy

Privacy Policy

BMW GROUP UK PRIVACY POLICY for Recruitment.

Introduction.

This is the privacy policy of the BMW Group UK companies, which comprise the following:

Swindon Pressings Ltd

BMW (UK) Manufacturing Ltd

BMW Hams Hall Motoren GmbH

Rolls-Royce Motor Cars Ltd

BMW (UK) Ltd

Alphabet (GB) Ltd

BMW Financial Services (GB) Ltd

BMW Automotive (Ireland) Ltd

BMW Financial Services (Ireland) Limited

We may update this privacy policy from time to time by publishing the amended version on our websites.

This privacy policy applies to personal information we hold about individuals for the purpose of recruitment activities. It does not apply to information we hold about companies and other organisations, nor to the use of your information by the providers of BMW insurance products. Details of their use of your information will be provided to you in the relevant product information.

We take the privacy of your personal information very seriously and will only use your personal information in accordance with the current data protection law in the UK and this privacy policy.

BMW Group UK appreciates your interest in working with us. By creating a candidate profile or submitting a specific application, you provide us with personal information about you. We are aware that this requires trust, and it is our aim as a premium group of companies to meet the high expectations you place on us.

Below you find the basic information about how we process your personal data for recruitment purposes.

How do we receive your information?

We may receive information about you:

  • when you contact us directly, normally via our recruitment website
  • from our other worldwide group companies and our carefully selected business partners
  • occasionally from other third parties such as recruitment agencies who may lawfully pass to us information about you.

Responsible parties for processing your data

The applicant tracking system that you will reach after you click on ‘apply’ is run on behalf of other companies belonging to the BMW Group, under the responsibility of:

Bayerische Motoren Werke Aktiengesellschaft (BMW AG)

Petuelring 130

80788 Munich

Germany

The responsible data controller is the BMW Group legal entity specified in the respective job posting.

Any personal data including all data in attachments you load into the system (collectively referred to hereinafter as "data") is collected, stored, processed and used by BMW AG and the responsible BMW Group legal entity exclusively for the purpose of handling your application i.e. for recruitment, staffing and employment purposes.  You will only be asked to provide special categories of personal data (sensitive data) if this is required by law in the country in which you are applying for a position.

Using your information.

We will use your information (which we receive from you or third parties or learn from the way you use our products or services) for the following purposes:

  • to provide or manage your application,
  • to help us identify you when you contact us,
  • for general administration purposes,
  • to help us improve the quality of our products and services,
  • to monitor and report on diversity,
  • to identify other products and services which might be of interest to you and to inform you about our products and services (please see below).

We may share your information for any of these purposes with:

  • our other Group Companies in the UK and abroad,
  • our service providers and agents who perform services on our behalf.

We do not share your data with any third parties, with the exception of:

  • when we have been asked to provide information for legal or regulatory purposes,
  • when we are progressing existing or future legal proceedings,
  • when we are selling one or more of our businesses to someone to whom we may transfer our rights under any customer agreement we have with you,
  • when we are preventing fraud/loss, for example when we may transfer your data to Fraud Prevention Agencies.

If one of these organisations is outside of the European Economic Area we will make sure they agree to apply the same level of protection of your information as we are required to apply in the UK.

Processing and securing your data

Data access

Only the relevant persons required to fill open positions within the BMW Group UK have access to your stored data.

To ensure proper operation of the system, selected employees of BMW AG in Germany have access to the data. In addition, selected employees of subcontractors of BMW Group have access to the data in order to fulfil their administrative and support duties.

You have the possibility to select the BMW Group legal entities you want to share your personal data with. Irrespective of this, BMW AG system administrators as the responsible party for this electronic job application site will always have access to your personal data.

Data security

Your data is protected against unauthorized access, manipulation, loss, destruction and unauthorized disclosure through adequate security measures, in particular by way of encrypted transmission and storage, a role and authorization concept, a data backup concept and physical security measures for the servers.

Location of data storage

The data will be stored in encrypted form in a data centre located in the European Union (Frankfurt, Germany).

1.     Data accuracy

You are responsible for ensuring that the personal data you provide is truthful, correct, non-ambiguous and up-to-date. You have access to your own data and are able to update and rectify them, if necessary.

2.     Data retention and deletion

You can view your personal data at any time in this job application site also in order to have any incorrect data corrected. In addition, you have the right to have any personal data deleted (by deactivation of your profile). You’ll find the deactivate button in your account details. (Note: Where country-specific legal retention periods apply, the data or documents are exempt from deletion for a defined country-specific period.)

If you do not have your data deleted it will remain stored for up to six (6) months after the application process has been completed to open up other career opportunities for you at BMW Group. The data protection period begins anew with each update of your profile or with each application you make.

Different retention periods for positions within other countries can be looked up in the country specific additions. In the event of future legal obligations requiring changed retention periods, they will be adapted without prior notice. If you do not delete your general data (candidate profile), this data remains stored for up to 12 months. The data protection period begins anew with each update of your profile or with each application you make.

3.     Data availability

Due to the nature of the internet and of computer systems, BMW Group does not accept any liability for the availability of the BMW Group career page, this job application site and the online recruiting system.

4.     Cookies

The applicant tracking system places cookies on your PC. These cookies are necessary in order to keep the system running. These are session-related and will be deleted at the end of the session. Cookies are small files which are temporarily installed on your hard drive

You can prevent cookies from being saved on your hard drive by selecting the appropriate setting on your browser – simply follow your particular browser’s instructions. Deactivating cookies mean that you cannot access the BMW Group Recruiting System.

5.     Contact mail address

bmwgroup.customerservice@bmwgroup.com.

You can contact us in relation to this privacy policy by writing to us at BMW Customer Information Centre, Selectapost 51, Sheffield, S97 3FZ.

Our website

We try to keep our website secure. However we ask you to recognise that when providing your information to us through our website or when you send us or ask us to send you any of your confidential information by email, that the internet and email communications over the internet may not be secure. We cannot be responsible for any loss or unauthorised interception of information transmitted via the internet which is beyond our control.

Our website may contain links to other websites outside of the BMW Group. Our privacy policy only applies to our website. We are not responsible for the content, privacy or security of other websites.

Providing information to us

If you give us information on behalf of someone else, you confirm to us that you have their permission to do so and that they are aware of the contents of this privacy policy and do not have any objection to our processing their information in accordance with this policy.

You are responsible for informing us of any change in your details, such as a change of address. You have a right to ask us to correct any inaccuracies in the information we hold about you.

You have a right to ask what information we hold about you. We will charge you a small fee for this (the statutory fee is currently £10).

You may contact us at the address below for these purposes.

If you are under 16 please do not provide us with any personal information unless you have the permission of your parent or guardian to do so.

Telephone calls to us may be recorded and/or monitored for training purposes.

Contact us

You can contact us in relation to this privacy policy by writing to us at BMW Customer Information Centre, Selectapost 51, Sheffield, S97 3FZ.