Executive Assistant

What awaits you?

• Preparing business presentations, reports, and other documents as needed.
• Following up of the projects and open business task list with various business stakeholders.
• Managing the executive's calendar, scheduling appointments, and coordinating meetings.
• Preparing agendas, collecting and combining presentations, taking meeting minutes, and distributing notes/action items e.g. management board meetings.
• Handling correspondence on behalf of the executive.
• Coordinating domestic and international travel arrangements, including booking flights, hotels, ground transportation for management.
• Managing documents (signatures).
• Organizing company events, incl. on-site and off-site All-Associate-Meetings (for ca. 200 associates), Senior Management Meetings (for ca. 30 managers) and HQ VIP-visits.
• Supporting Office Management Supervisor in various office management tasks i.a: maintaing various administrational registers (training register, POA register, resolutions register, access control cards register, company mobile phone register, etc.)

What should you bring along?

• At least 2 years relevant work experience as an executive assistant working in International environment (corporate).
• Excellent communication and presentation skills (written and verbal) on multiple levels in the organization.
• Fluent in Polish and English (written and verbal).
• Networking and relationship skills.
• Accuracy, thoroughness and timeliness.
• Impeccable manners.
• High customer orientation.
• Excellent organizational skills.
• Ability to prioritize.
• Resistance to (time) pressure.
• Proficiency in MS office suite, with PP exceptional skills.

What we offer?

• Contract of employment,
• Private medical care,
• Sharing the costs of sports activities,
• Life insurance,
• BMW pension plan,

Type of employment: unlimited
Working hours: Full Time

At the BMW Group, we place great importance on equal treatment and equal opportunities. Our recruiting decisions are based on the personality, experience, and skills of the applicants.

Learn more here.