Intern, Meeting and Event Coordinator

As an independent group of companies, the BMW Group has a commitment to creativity and breakthrough ideas that goes well beyond the racetrack. In order to continuously create ultimate driving machines, we drive our growth and design excellence by staffing our teams with individuals who are innovative and always looking for the next great idea. If you share our vision and view yourself as an independent, creative thinker, we invite you to join our team in this exceptional role located in Woodcliff Lake, NJ.

This is a full-time internship position for the Spring Rotation, with an expected start date of January 8, 2024 through May 31, 2024 in Woodcliff Lake, NJ.

Key Responsibilities

• Assist with day-to-day meeting and event planning 
  
• Responsible for calling venues for availability, making dinner reservations as directed by the business, assisting Sr Planners with day-to-day follow-ups, budgeting, hotel rooming lists, and credit card invoices
  
• Projects will be assigned as events are needed by the business 
  
• Review contracts based on BMW guidelines per policy / compliance
  
• Create cost estimates and budgets for business owner and receive signed budget back prior to proceeding
  
• Communicate any changes, additions, and/or deletions to hotels as provided by the business
  
• Provide logistics as needed
  
• Reconcile credit cards on a monthly basis

Join the BMW North America team and enjoy a high-performance Total Rewards package that may include:

• Medical Insurance
  
  • All with options for $0 Employee contribution
    
• Paid Time Off in addition to Company paid holidays where eligible
  
• Hybrid work environment

The hourly rate for Undergraduate students is $22.50.

The hourly rate for Graduate students is $27.50.

The selected student's academic level will be used to determine the final pay rate. This statement is in accordance with state and local pay disclosure requirements. 

Even more so than the generous compensation and benefits, the culture and values of Shared Services make it the ultimate working environment. These values are Responsibility, Appreciation, Transparency, Trust, and Openness. We allow these values to guide the way we conduct ourselves and our business.

At BMW, we are driven by diversity, equity, and inclusion. We are proud to be an Equal Opportunity Employer and are welcoming of all individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Requirements:

• Currently enrolled in a bachelor or master’s degree program at an accredited college or university 
  
• Possess a minimum cumulative GPA of 3.0 (not just in major)
  
• Have completed at least 30 college credit hours at time of application
  
• Field of Study: Hospitality or related field
  
• Prior BMW Group experience (applicable to international students only)
  
• Must attach a copy of unofficial college transcript
  
• Ability to work full-time (36.25 hours/week)
  
• Computer skills in Microsoft products including Excel, Word & Power Point 
  
• Excellent time-management skills; ability to prioritize and handle multiple tasks simultaneously
  
• Ability to manage sensitive and confidential information
  
• Self-motivated, adaptable to a dynamic environment
  
• Ability to communicate with all levels of hierarchy
  
• Able to work both independently and as part of a team