Executive Assistant

At Designworks, we believe in the positive power of design — building better communities, going beyond sustainability, and creating beautiful experiences.With our global Studios in Los Angeles, Munich and Shanghai, we are the outside-in voices to our parent organization, BMW Group, working at the intersection of technology, culture and design. We also consult non-automotive clients, bringing BMW quality aesthetics and processes, as well as custom approaches for brand experiences. We listen well. We love beautifully designed things. We empower others through design.

The primary responsibility of the Executive Assistant position is to provide high level administrative support to the CFO and CEO/Studio Director, LA.

This position requires support of daily business operations including; reception of guests, onboarding of associates, answering the phone and replying to Designworks general e-mail account.

The Executive Assistant will:

• Compose letters and memoranda from dictation, verbal direction, or from knowledge of organization policies or procedures
• Create internal Communications for onboarding/offboarding of Associates, Contractors, Interns (space, equipment, appointments, Workfront, systems introduction) and maintain Studio Org Chart.
• Review, schedule and prioritize activities (calendar coordination) as requested for review by the Executives including schedule of in-house and outside meetings, making travel and social arrangements
• Liaise with BMW Group executive and senior executive offices in Munich and the BMW global locations.
• Assist in daily office responsibilities incl. printing, photo copies, email and research
• Translate German documents into English as required (and vice-versa)
• Set up and ordering food for in house meetings, off-site events and special VIP visits
• Receive and interact with incoming visitors
• Review operating practices and implement improvements where necessary
• Facilitate most calls and communication (record, transcribe and distribute minutes)  with Executive team as well as set up and maintain records including those regarding budget and matters of a confidential nature. 

The Executive Assistant is located in Santa Monica, CA and requires 4 days on-site with Wednesday’s as the remote day and alignment with Business Coordinator to ensure ongoing full week coverage.

Minimum Requirements:

• Associate’s Degree in Business Administration or Marketing
• 5 to 7 years of prior Executive administrative experience or equivalent

Preferences:

• Attention to detail and accuracy.
• Must integrate well into a multicultural team environment.
• Must communicate effectively, both written and orally in English and German a plus.
• Strong computer skills in the Microsoft software packages:
• Necessary character traits for success in this role:
  • Independent worker with initiative and the ability to work with minimal supervision.
  • Self-motivated
  • High attention to detail and the ability to deliver work at the highest quality.

BMW NA is an EO employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.